Email, documents, spreadsheets and manual work in. Structured data, workflows and decisions out.
Built, not mocked: see RFQmatchAI + BUSINESS LOGIC
AI + BUSINESS LOGIC
…there is almost certainly a better way. Not by replacing your team, but by giving them software that does the repetitive part.
And decides what it is, where it belongs and what happens next.
Orders, invoices, reports and certificates copied field by field into another system.
Different formats, hidden exclusions and scope differences found by reading line by line.
In old projects, contracts, manuals and shared drives, every time a question comes in.
Suppliers, technicians, candidates or properties, matched from memory and spreadsheets.
Incomplete requests bounce back and forth before the actual work can start.
Numbers pulled from several sources into a spreadsheet nobody fully trusts.
Different industries, same underlying shapes. Once a process is mapped to a pattern, it becomes buildable.
Incoming mail is classified, the relevant fields are extracted and a case lands in the right queue.
PDFs and scans become structured, validated records that trigger the next step.
Quotes in any format are normalized into one view, with differences flagged.
Questions are answered from your own documents, always with the source attached.
Requests are matched to the best supplier, person or asset on the criteria that matter.
Each product is a starting point, not a boxed tool. We configure the logic, fields and review steps around how your team actually works.
Reads every incoming email and attachment, classifies it, extracts the relevant fields and creates a case in the right queue.
Re: Pump station 14
service-report.pdf
Turns supplier and subcontractor quotes in any format into one comparable view, with exclusions, scope differences and missing items flagged.
Extracts renewal dates, notice periods, liabilities and obligations from contracts, and warns you before deadlines pass.
Reads invoices, order forms, certificates and reports and turns them into validated, structured data.
Guided intake that asks the right follow-up questions, so requests arrive complete and ready to work on.
Matches requests to suppliers, technicians, candidates or properties on the criteria that actually matter, with the reasoning shown.
Search across manuals, projects, contracts and policies. Every answer cites the document it came from.
Turns inspection reports, service logs and data exports into summaries and concrete follow-up actions.
Secure portals where customers, suppliers or partners submit requests, upload documents and follow progress.
Connects the steps between people and systems: approvals, reminders, escalations and handovers.
15 industries where we see the same manual work again and again. Find yours, then look at the transformation underneath.
RFQmatch.com is our live production reference. A B2B procurement platform we designed, built and run ourselves. The same building blocks power the products on this page.
| IN RFQMATCH | becomes | IN YOUR PROCESS |
|---|---|---|
| PROCUREMENT INBOX | CLAIMS / SERVICE / ORDER INBOX | |
| RFQ DOCUMENT ANALYSIS | CONTRACT / TENDER / INVOICE ANALYSIS | |
| SUPPLIER MATCHING | TECHNICIAN / CANDIDATE / PROPERTY MATCHING | |
| QUOTE EXTRACTION | PROPOSAL / OFFER COMPARISON | |
| BUYER & SUPPLIER PORTALS | CUSTOMER / PARTNER PORTALS | |
| ORGANIZATIONS & PERMISSIONS | TEAMS, ROLES & APPROVALS |
No long analysis phase. We learn your process through real examples and show progress in software.
One concrete process with a clear owner and a measurable pain point.
Real emails, documents and spreadsheets from your team. Not hypotheticals.
A working version runs on your own examples early, so you judge software, not slides.
Your team uses it on live work, with human review built into every step.
Connect to your systems, harden it, and move on to the next process.
Every system we build has review built in. Clear cases move fast, uncertain cases go to the right person.
We do not replace your ERP, CRM or accounting software. We build the workflow layer that turns unstructured input into data those systems can use.
Subcontractor quotationbecomesStructured comparison
Client emailbecomesClassified dossier document
Tenant complaintbecomesPrioritized work order
Order confirmation PDFbecomesShipment in the TMS
Incoming CVbecomesRanked candidate profile
Supplier contractbecomesRenewal and notice alerts
Damage reportbecomesPre-filled claim file
Customer drawingbecomesQuote input sheet
Supplier price listbecomesUpdated product catalog
Tender packagebecomesRequirements checklist
Inspection reportbecomesAssigned action list
Purchase requestbecomesSupplier shortlist
€7,500 – €20,000
One concrete process. Real examples. Working software. Clear success criteria.
Not sure yet which process to start with? A short discovery project (€2,500 – €5,000) maps your processes, tests them on real examples and ends with a concrete build proposal.
Intake, logic, review, data and integrations. Not a chatbot bolted on.
You see working software on your own examples before you see a slide deck.
Small scope, real value and clear success criteria agreed upfront.
Designed for the people who do the work every day, not for the demo.
I started VibeGuys because I kept seeing the same thing: capable teams losing hours every day to inboxes, documents and spreadsheets. Modern AI makes it possible to build real software for that work, fast, without cutting corners on engineering.
You talk to me directly. I look at your process, your examples and your systems, and tell you honestly whether and how we can make it work better.
That's enough to start a conversation.